Highways Agency - Safe roads, Reliable journeys, Informed travellers

Related pages

• 1 introduction
• 3 the principles of the dbfo contract
• 3 the principles of the dbfo contract
• 4 payment mechanism
• 5 technical requirements
• 6 timetable and procedure
• 7 prequalification assessment
• 8 information required from candidates for prequalification
• 9 responses and enquiries
• Appendix a a249 stockbury (m2) to sheerness dbfo project
• Appendix b payment mechanism
• Appendix c
• Appendix d draft agreement summary

A249 Stockbury (M2) to Sheerness DBFO Contract

8 Information Required from Candidates for Prequalification

8.1 In order to assist the Agency in evaluating the extent to which Candidates meet the criteria set out in Section 7, Candidates are requested to state why they consider that they meet those criteria. The Candidates' submissions must include the information set out in paragraphs 8.4, 8.5 and 8.6 below.

8.2 Where a Candidate has prequalified in any of the Agency's earlier DBFO projects it may elect to rely on information of the kind set out in paragraphs 8.4 and 8.5 previously provided to the Agency and give the following statement in writing to the Agency:

"All information supplied, and statements made by [Candidate] or any of its agents to the Agency in relation to [Candidate's] application to prequalify in relation to [name of most recent DBFO project where Candidate prequalified and the date prequalification information was supplied] remains true, accurate and complete and any statement would be true, accurate and complete if made in relation to the circumstances existing at the date of this statement [except for; (specify:

1. any additional or replacement information supplied with the statement;
2. any change in statements made;
3. how any information supplied or changes in statement relate to information or statements required in 8.4, 8.5 and 8.6)]"

Acceptance of such a statement will not result in automatic prequalification by a Candidate making the statement. The Agency will assess the merits of each Candidate's application based on the criteria set out in Section 7.

8.3 It is expected that, in order to offer the resources and the range and depth of skills required, companies may wish to collaborate to form consortia ("groups") which will then apply as Candidates for prequalification. Each Candidate, whether a group or a single entity must supply the requested information.

8.4 Candidates are requested to supply the following information relevant to their financial and economic standing:

8.4.1 In the case of a Candidate which is a group, the name of each member of the group and a description of the relationship between the group participants including, where relevant:

1. the approximate likely shareholding of each member of the group in the DBFO Co; and
2. details of how the internal relationships between the members of the group may change during the design, construction and operational phases of the DBFO Contract.

8.4.2 Financial/economic record

1. For the Candidate and each member of a group, the following or equivalent evidence:
   1. the latest audited accounts;
   2. a statement of overall turnover and the turnover on road projects and DBFO-type projects (shown separately) for the previous three financial years;
   3. a statement of turnover on long term operation or facilities management contract for the previous three financial years;
   4. a statement, as at the last reporting date, of any contingent liability or loss which would require disclosure in accordance with International Accounting Standard 10; and
   5. a statement of any material pending or threatened litigation or other legal proceedings.
2. Similar information (regarding paragraph 8.4.2(i)) in relation to the ultimate holding company of any Candidate or member of a group which is a subsidiary company;
3. For the Candidate and each member of a group, a statement of any contracts where there has been a failure to complete the contract, or where there have been claims for damages or where damages have been deducted or recovered, within the last five years and where the value of such a contract or amount of damages is greater than £5 million.

8.4.3 A description of the arrangements proposed to separate the financial interests of any contractor and any designer involved on the Project.

8.4.4 A preliminary indication as to how the Candidate would go about securing finance. Candidates are not expected to submit a financing plan. They are asked, however, to indicate what the contribution of the Candidate and each member of the group is likely to be and the willingness of each to put capital into the Project; the readiness, if appropriate, of the parent company to guarantee the obligations of a subsidiary; and the likely sources of funds (ie bank debt, institutional finance or equity).

8.4.5 A separate fact sheet should be included, supplying:

1. the name of the Candidate;
2. in the case of a Candidate which is a group, the members of the group;
3. the name of a contact for the Candidate with address, telephone and fax numbers; and
4. the identity of principal advisers, or if not appointed, likely advisers, which must include financial and legal advisers.

8.5 Candidates are requested to supply the following information relevant to their ability and technical capacity:

8.5.1 A description of the major projects of a similar nature, undertaken or procured and managed by the Candidate and each group member over the past five years (including DBFO type projects and concession projects), together with, where relevant, certificates of satisfactory completion for the most important of the works, indicating, in each case, the value of the consideration received, when and where the works were carried out and whether they were carried out according to the rules of the trade or profession and properly completed. Such description shall include, for each such major project, the extent of the design or construction work for which the Candidate or its group member was responsible;

8.5.2 Previous experience during the past five years in the operation and maintenance of highways, including roads in urban areas, in the UK or elsewhere;

8.5.3 For the Candidate and each member of a group a list of the educational and professional qualifications of the firm's managerial staff together with copies of the curricula vitae (CV) of those key staff who would be responsible for carrying out the Project under the DBFO Contract (Limited to a maximum of two sides of A4 paper for each CV);

8.5.4 A description of the anticipated management structure (including job descriptions) that will be adopted to manage the Project; and

8.5.5 A statement of the design and other technical services which the Candidate may call upon for the carrying out of the work under the DBFO Contract, whether or not the persons providing the design and other technical services are independent of the Candidate. Such statement should include, but not be limited to, services associated with design, archaeology, landscaping, aesthetics, Quality Management Systems, environmental management and safety. The statement should include details of Quality Management Systems currently in operation.

8.6 In addition to the foregoing information, each Candidate is requested to provide the following information:

8.6.1 A description of the management structure and responsibilities within the Candidate for the Tender Period (including an organisation chart) and to nominate a contact point within the Candidate's organisation.

8.6.2 A statement of the Candidate's expected approach to design, planning, construction, management, maintenance and operation of the Project to accord with the principles of Sustainable Development.

8.6.3 A statement of the Candidate's expected approach to design, construction and management of the Project to accord with the Construction (Design and Management) Regulations (CDM).

8.6.4 A detailed statement of the Candidate's expected approach to the design, planning, construction, management, maintenance and operation of the Project, illustrated where appropriate with details of relevant experience, with particular emphasis on the following:

1. liaison with third parties;
2. partnering;
3. public relations;
4. Quality Management Systems;
5. safety;
6. environment; and
7. aesthetics

8.6.5 Identification of any conflicts of interest which might arise if the Candidate were selected (taking into account, where the Candidate is a group, the members of the group);

8.6.6 Confirmation that none of the grounds for rejection specified in Regulation 14 (1) of the Regulations (for example a breach of Sections 2-7 of the Health and Safety at Work etc. Act 1974) is available to the Agency in relation to the Candidate, or where the Candidate is a group, in relation to any member of the group.

8.7 Where copies of original documents are provided in languages other than English, a certified English translation must be provided.